Bookkeeper & Payroll Specialist - Freelance, Remote

<p><strong>Department: </strong>Specialized Roles</p><p><strong>Location: </strong>Philippines</p><p><strong>Compensation: </strong>$7.00 / hour<br><br></p><strong>Description<br><br></strong><strong>About the Client<br></strong>A Canada-based telecom services provider that delivers white-collar telecom solutions to small and medium-sized businesses, operating in Eastern Time as part of a growing portfolio backed by an experienced operator-investor.<br><br><strong>Why does this role exist?<br></strong>This role exists to ensure accurate, timely financial operations while the business scales. The company needs a specialist who can own full-cycle bookkeeping and payroll in Zoho, execute a high-volume monthly invoicing run in a single day, and improve cash flow through diligent receivables follow-up. By taking end-to-end ownership of these recurring workflows, you’ll free the CEO’s time and strengthen the company’s financial rhythm.<br><br><strong>The Impact you’ll make<br><br></strong><strong>Full-cycle bookkeeping (Zoho Books)</strong><ul><li>Perform daily/weekly bank and credit card reconciliations</li><li>Post journal entries and maintain accurate general ledger records</li><li>Monitor accounts receivable aging and support month-end close</li></ul><strong>Payroll processing (Zoho Payroll)</strong><ul><li>Run payroll cycles, initiate payments to the bank, and email pay stubs</li><li>Remit payroll deductions and prepare/file WSIB online</li><li>Prepare and issue T4s for employees</li></ul><strong>High-volume invoicing and billing</strong><ul><li>Access a dedicated inbox to retrieve two invoices per customer (400 invoices total for 200 customers)</li><li>Attach invoices to the correct customer in Zoho Books, verify line items/amounts, and send invoices</li><li>Complete the full monthly billing run accurately within a single billing day</li></ul><strong>Accounts receivable follow-up and client communication</strong><ul><li>Send professional, concise follow-up emails to clients with outstanding balances</li><li>Maintain AR notes and escalate issues or discrepancies to the CEO when needed</li><li>Reconcile payments received and keep customer accounts current</li></ul><strong>Workflow ownership and reporting</strong><ul><li>Manage recurring weekly/monthly checklists and timelines with minimal supervision</li><li>Prepare brief weekly summaries on invoicing status, AR, and reconciliations</li><li>Identify minor process improvements to increase speed and accuracy<br><br></li></ul><strong>Skills, Knowledge and Expertise<br><br></strong><strong>Required:</strong><ul><li>1+ year hands-on bookkeeping and payroll experience</li><li>Proven proficiency with Zoho Books and Zoho Payroll</li><li>Experience handling high-volume, manual invoicing and AR follow-ups</li><li>Excellent written English for professional, client-facing emails</li></ul><strong>Your superpowers are...</strong><ul><li>Technical: Zoho Books, Zoho Payroll, bank/credit card reconciliations, journal entries, AR management, invoice validation, basic Excel/Google Sheets</li><li>Soft skills: Exceptional attention to detail, clear and confident written communication, reliability, ownership, ability to focus on repetitive tasks without losing accuracy, discretion with sensitive payroll data, and comfort working directly with a CEO</li></ul><strong>WFH Set-Up:</strong><ul><li>Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.</li><li>Internet speed of at least 40MBPS</li><li>Headset with an extended mic that has noise cancellation and a webcam</li><li>Back-up computer and internet connection</li><li>Quiet, dedicated workspace at home</li></ul><strong>You should apply if...</strong><ul><li>You take pride in accurate, on-time financial work and enjoy running well-defined recurring processes</li><li>You’re proactive, organized, and can independently manage weekly/monthly calendars without close supervision</li><li>You communicate clearly, follow through on commitments, and are comfortable sending professional AR follow-up emails</li><li>You thrive in a fast-paced, remote setting and can align to Eastern Time work hours</li></ul><strong>What to expect...<br><br><br></strong><strong>Work Setup:</strong><ul><li>Remote position</li><li>Must have a reliable internet connection and a quiet workspace</li><li>Required to provide own computer with Intel Core i5 or something similar or higher operating system</li></ul><strong>Working Hours:</strong><ul><li>40 hours per week</li><li>Monday–Friday, 9:00 am–5:00 pm Eastern Time (Tentative)</li></ul><strong>Compensation:</strong><ul><li>$7 per hour</li><li>No benefits package included<br><br></li></ul><strong>Benefits<br></strong>

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