[Central Hosp, Corporate Secretary Exp] Executive associate, Office Operation Support - UP$4500 #HCY

Singapore | Posted: Aug 19, 2026

KEY RESPONSIBILITIES

1. Office Administration & Records Management

  • Maintain an organised and up-to-date filing system for all office documents, technical drawings, and correspondence in accordance with hospital standards.
  • Handle incoming and outgoing documents, mail, and requests from other departments and consultants, ensuring timely distribution and follow-up.
  • Raise purchase requisitions and process invoices, liaising with Finance and relevant departments to ensure timely payment and proper record-keeping.
  • Track and follow up on outstanding payments with external vendors, suppliers, and contractors, ensuring all invoices and claims are processed, documented, and resolved within agreed timelines.
  • Manage office supplies and stationery, ensuring sufficient stock is maintained at all times.

2. Meeting Support & Note-Taking

  • Schedule and coordinate meetings, book venues, and ensure rooms are set up with the necessary equipment and materials ahead of time.
  • Attend meetings as assigned to take clear and accurate notes, and distribute minutes to attendees following approval.
  • Follow up on meeting action items and assist in compiling status updates for the team.

3. Events & Exhibition Logistics

  • Provide logistical support for hospital-wide events, forums, and engagement sessions organised by the team, including venue booking, setup coordination, and on-the-day support.
  • Liaise with vendors for displays, exhibitions, and visual materials, coordinating delivery, installation, and removal in line with event timelines.
  • Assist in preparing presentation materials, collaterals, and briefing packs for internal and external stakeholders.

4. Staff & General Support

  • Assist with onboarding of new team members, including coordinating access, IT setup, and induction arrangements.
  • Handle internal communications and correspondence professionally, including responding to general enquiries and directing queries to the right person.
  • Support the team with any other administrative or operational tasks as assigned by the supervisor or Head of Department.

REQUIREMENTS

  • Diploma in any discipline.
  • At least 1-2 years of administrative or office support experience, preferably in a healthcare or public sector setting.




For interested candidates, please send your most recent and updated resume to sallytsin@recruitexpress.com.sg

WA me at or tele me at @sallytsin

Tsin Chien Yee Sally
R25127272
Recruit Express Pte Ltd
EA License No. 99C4599

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