Collections & Administrative Virtual Assistant (Spanish Bilingual)
Position Details:
- Part-time, 20 hours per week to start.
- Monday–Friday, 9:00 AM – 5:00 PM Eastern Time (flexible as needed).
- QuickBooks experience is a must.
Key Responsibilities:
Collections & Accounts Receivable:
- Follow up with customers regarding outstanding invoices and payments.
- Maintain accurate records of collection activities.
- Communicate professionally via phone, email, and text regarding payment status.
- Escalate collection concerns when appropriate.
Administrative Support:
- Perform data entry and maintain organized records.
- Assist with payroll-related administrative tasks.
- Manage calendars, emails, and general office administration.
- Prepare reports and spreadsheets as requested.
Bookkeeping Support:
- Enter financial transactions into QuickBooks.
- Assist with accounts receivable tracking.
- Support invoice generation and payment reconciliation.
- Maintain accurate bookkeeping records.
Additional Responsibilities (As Business Grows):
- Assist with recruiting and candidate coordination.
- Manage Facebook and Instagram business pages.
- Provide general secretarial and operational support.
- Perform other administrative tasks assigned by management.
Required Qualifications:
- Previous experience in collections, accounts receivable, or customer service.
- Experience using QuickBooks.
- Strong computer and data entry skills.
- Excellent written and verbal English communication skills.
- Professional phone etiquette.
- Strong organizational and time management skills.
- Ability to work independently with minimal supervision.
Preferred Qualifications:
- Spanish bilingual (preferred).
- Staffing or recruiting industry experience.
- Payroll support experience.
- Social media management experience (Facebook and Instagram).
- Bookkeeping or accounting support experience.
Location: Remote - Honduras, Dominican Republic, Philippines, Venezuela, Colombia
Skills required for this job:
- Accounts receivable
- Administrative assistance
- Calendar management
- Data entry
- Debt collection
- Email management
- Payroll
- QuickBooks
- Recruitment
- Reports
- Spreadsheets
