Commercial Property, Transactions Paralegal

Job Description:

  • Assist with preparing contracts for commercial property sales and purchases based on established precedents and solicitor instructions
  • Prepare and organise property searches, title-related documents, transaction correspondence, and settlement documentation
  • Assist with special conditions, settlement directions, transfer-related documentation, and completion materials
  • Track finance, due diligence, title, access, and settlement deadlines
  • Assist with reviewing leases and tenancy documents
  • Coordinate documents for electronic settlement processes
  • Prepare first drafts of business sale and purchase contracts
  • Prepare disclosure documents, schedules, annexures, and supporting transaction documents
  • Review transaction documents for accuracy and completeness
  • Prepare deeds of assignment, novation deeds, landlord-consent documents, restraint deeds, releases, and settlement documents
  • Coordinate legal due diligence and organise financial, property, commercial, employee, corporate, and other supporting documents
  • Maintain due-diligence registers, outstanding-item lists, conditions-precedent trackers, and settlement checklists
  • Open, organise, and maintain electronic legal matter files
  • Maintain document version control, task lists, key-date calendars, and correspondence records
  • Prepare file notes, transaction summaries, and status updates for the supervising solicitor
  • Draft professional correspondence to clients and other stakeholders under instruction
  • Format, proofread, and finalise legal documents
  • Assist with invoices, cost disclosures, trust-accounting instructions, and administrative requirements
  • Help maintain and improve legal precedents, checklists, and transaction workflows

Requirements:

  • At least 2 years of experience as a Paralegal, Legal Assistant, Conveyancing Assistant, Legal Secretary, or similar transactional legal support role
  • Demonstrated experience supporting commercial property, conveyancing, commercial, corporate, leasing, or business-sale matters
  • Strong legal document preparation and document-management skills
  • Excellent written and spoken English
  • Experience preparing professional client and stakeholder correspondence
  • Strong Microsoft Word skills, including document formatting, styles, tracked changes, document comparison, tables, headers and footers, and PDF conversion
  • Exceptional attention to detail when handling legal names, dates, monetary amounts, schedules, execution blocks, annexures, and transaction information
  • Strong organisational skills with the ability to manage multiple matters and deadlines
  • Ability to work independently in a remote environment while following detailed instructions
  • Proactive approach to identifying missing information, following up outstanding requirements, and escalating issues
  • Ability to maintain strict confidentiality when handling sensitive legal and client information
  • Preferred experience supporting Australian lawyers or Australian legal practices
  • Background in commercial property, commercial conveyancing, business sales, acquisitions, or commercial leasing
  • Experience in Australian, UK, New Zealand, or other common-law legal environments
  • Experience with legal due diligence and document review
  • Familiarity with cloud-based legal practice or document-management systems
  • Experience using Adobe Sign or similar e-signature platforms
  • Familiarity with PEXA, Australian property searches, or Australian conveyancing processes is advantageous but not required
  • Required proficiency with Microsoft Word, Microsoft 365 / Microsoft Office, Adobe Acrobat or equivalent PDF software, Google Workspace or similar cloud-based productivity tools, and video conferencing and remote collaboration platforms

Benefits:

  • 100% Remote work
  • Work under Independent Contractor Agreement
  • Following AU business hours
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