We’re Hiring: Company Secretary Paralegal

Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment? We got you covered! Join our team at Cloudstaff, the #1 workplace everywhere!

Think you qualify for the role? Attach a 1-2 minute video intro and introduce yourself to us so we can meet you virtually. Attach this together with your updated CV to become a priority applicant!

Role: Company Secretary Paralegal

Location: Any CS PH Branch - Makati/Ortigas/Pampanga/Cebu

Schedule: Morning Shift

Job Description:

• Corporate Records — Maintain statutory registers, minute books, and corporate records for Bampfylde & Co and its franchise entities, including registers of members, directors, and charges.
• Statutory Compliance — Prepare and lodge statutory filings and annual returns with relevant regulators (e.g. ASIC or equivalent bodies in other jurisdictions), and monitor compliance deadlines across the network.
• Board & Governance Support — Coordinate board and committee meetings, including preparation of agendas, board packs, minutes, and resolutions, and maintain accurate records of decisions made.
• Legal Documentation — Assist with drafting, reviewing, and maintaining template legal documentation, including franchise agreements, Corporate Authorised Representative (CAR) agreements, confidentiality deeds, and subscription agreements.
• Franchise Onboarding — Support the onboarding of new franchise partners and entities onto the Blockwrap ITX platform, including collation of incorporation documents, licensing evidence, and governance records.
• Stakeholder Liaison — Liaise with external legal counsel, regulators, franchise partners, and internal stakeholders on company secretarial and governance matters.
• Governance Framework — Maintain and update the corporate governance framework, policies, and delegated authority registers across the global franchise network.
• Due Diligence Support — Support due diligence processes for new entities, franchise partners, and corporate transactions, including document collection and verification.
• Licensing Support — Assist with maintaining Australian Financial Services Licence (AFSL) conditions and related regulatory obligations where applicable to network entities.

• Diploma or degree qualification in Paralegal Studies, Law, Governance, or a related discipline.
• Governance Institute of Australia (GIA) membership or working towards a Chartered Governance qualification is highly regarded.
• 3+ years' experience in a company secretarial, paralegal, or corporate governance role, ideally within financial services, funds management, or investment banking.
• Experience supporting multi-entity or multi-jurisdictional corporate structures is highly regarded, given Bampfylde & Co's global franchise model.
• Familiarity with statutory registers, corporate compliance software, or governance platforms; exposure to Blockwrap ITX or comparable systems is an advantage.

• Strong organisational skills with high attention to detail across legal documentation and statutory records.
• Sound understanding of corporate governance principles and statutory compliance obligations.
• Ability to work across multiple entities, franchise partners, and jurisdictions in a global operating structure.
• Confident communicator, able to liaise professionally with legal counsel, regulators, franchise partners, and internal stakeholders.
• Self-directed and comfortable operating in a lean, virtual/remote-first organisational structure.
• Sound judgement and discretion when handling confidential corporate, legal, and governance information.

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Flexible leave credits which may be used for vacation, emergency and sick leaves
• Quarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled Superb and exciting Mid-Year Parties – with items to give away and cash prizes!
• Endless opportunities for career advancement
• Annual Performance Review with Salary Increase
• We set you up for success with a company-provided PC/Laptop and fiber internet connection
• Tech-on-wheels Support
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• International career growth and connections
• Unlimited cash incentives for hired referrals
• Mental Wellness Employee Assistance program through Lifeworks
• In-house psychiatrist available to support employees' well-being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc. Cloudstaff : Build Your Career, Anywhere

  Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.

  Why Cloudstaff is the #1 Workplace?

  • Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition
  • Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement
  • Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.
  To become a priority applicant, please share a 1-2 minute video introduction detailing you experience in this specific role. You can upload your video to the CSJobs platforms. Please use a clean, distraction-free background and speak clearly and articulately.