Construction Project Coordinator Virtual Assistant

Supple Homes Inc.

Remote

Support High-End Residential Projects Through Strong Organization and Follow-Through

Supple Homes Inc. is seeking a remote Construction Project Coordinator Virtual Assistant to support our Project Managers with project coordination, documentation, scheduling, communication, and administrative follow-through.

This role is designed for someone who already understands the construction industry and can work confidently with project managers, subcontractors, vendors, and internal team members. The right candidate will be highly organized, responsive, detail-oriented, and comfortable managing multiple priorities across active residential construction projects.

Based in Menlo Park, California, Supple Homes is a boutique custom home builder with more than 20 years of experience delivering architect-driven luxury residences throughout Silicon Valley. Our projects typically range from $4 million to $11 million and are known for thoughtful design, quality craftsmanship, and a high level of client service.

Our team is guided by three core values: Hunger to Evolve, Enjoy the Process, and No Hidden Agenda.

In this position, you will work closely with our Project Managers to help keep project information organized, action items moving, and communication clear throughout each phase of construction.

What You'll Do

• Provide daily administrative and coordination support to Project Managers
• Help maintain project schedules, task lists, deadlines, and follow-up items
• Update project information, notes, logs, and documentation in BuilderTrend or similar construction management software
• Assist with preparing and tracking RFIs, submittals, change orders, purchase orders, and other project documents
• Follow up with subcontractors, vendors, consultants, and internal team members regarding outstanding information and deadlines
• Help organize project files, plans, specifications, contracts, proposals, and correspondence
• Assist with meeting preparation, agendas, notes, and action-item tracking
• Support weekly project status reporting and internal progress updates
• Help track selections, approvals, material orders, delivery dates, and open decisions
• Maintain accurate contact information, project records, and communication histories
• Assist with bid collection, proposal comparisons, and subcontractor documentation
• Help monitor insurance certificates, licenses, contracts, and compliance documents
• Coordinate calendars, calls, meetings, and occasional inspections as directed
• Identify missing information or overdue items and communicate them proactively
• Support invoicing, cost tracking, and document collection as needed
• Perform other project coordination and administrative duties assigned by the Project Managers

What We're Looking For

• Previous experience working in construction is required
• At least 2 years of experience in construction administration, project coordination, estimating support, or virtual assistance for a construction company
• Familiarity with construction terminology, project phases, subcontractor coordination, and common project documents
• Experience supporting Project Managers, Superintendents, Estimators, or construction executives
• Experience with BuilderTrend, or similar project management software is strongly preferred
• Ability to read and organize information from plans, specifications, proposals, and construction documents
• Strong written and verbal English communication skills
• Excellent organizational skills and close attention to detail
• Ability to follow up consistently and keep multiple action items moving
• Comfortable communicating professionally with subcontractors, vendors, consultants, and team members
• Strong skills in Google Workspace, Microsoft Office, spreadsheets, email, and cloud-based filing systems
• Reliable internet connection and a professional remote work environment
• Ability to work independently while staying aligned with Project Managers
• Availability for regular collaboration during Pacific Time business hours

Experience supporting custom residential, luxury residential, general contracting, architecture, engineering, or real estate development projects is strongly preferred.

Compensation and Work Arrangement

• $8-$12 per hour, depending on experience and qualifications
• Remote position
• Full-time availability preferred, with part-time candidates potentially considered
• Regular availability required during Pacific Time business hours
• Long-term opportunity with an established and growing U.S.-based construction company
• Opportunity to expand responsibilities as experience and performance grow
• Supportive team environment focused on organization, accountability, and continuous improvement

Join a Team That Values Reliability and Clear Communication

This role is a strong opportunity for an experienced construction support professional who enjoys helping Project Managers stay organized and keeping projects moving behind the scenes.

The ideal candidate takes ownership of follow-up, notices details others may miss, communicates clearly, and understands that strong project administration plays an important role in successful construction delivery.

If you have construction experience, enjoy supporting busy project teams, and are confident managing documentation, communication, and follow-through, we encourage you to apply.

Equal Employment Opportunity

Supple Homes Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, genetic information, military status, or any other protected characteristic under federal, state, or local law.