Executive Assistant Employment Type: Full-Time Schedule: Monday–Friday, EST Work Setup: Remote Location: Must be EST-aligned Availability: Core weekday coverage with occasional off-hours responsiveness for rare, time-sensitive matters Apply here: https://operationsarmy.com/application About The Role We are seeking a high-caliber Executive Assistant to support the Founder of a fast-moving investment firm and serve as a trusted execution partner. This is not a junior or task-based EA role. The ideal candidate brings strong business judgment, polished communication, discretion, and the ability to operate independently in a fast-paced and ambiguous environment.

The role will initially focus on high-level executive support, with the opportunity to expand into operations, project coordination, and broader business support as the firm grows.

Key Responsibilities Executive Support Manage and prioritize the Founder's inbox, including high-judgment filtering and drafting

Own complex calendar management across investors, LPs, advisors, and counterparties

Coordinate meetings across multiple time zones

Manage travel, accommodations, and related logistics

Serve as a polished, professional external representative of the firm Communication & Stakeholder Management Draft and manage professional correspondence with high-net-worth individuals, fund partners, advisors, and counterparties

Ensure all communications are clear, precise, professional, and appropriately human

Exercise discretion and sound judgment when handling sensitive information and relationships Personal & Administrative Support Provide light personal administrative support, including appointments, reservations, and logistics

Seamlessly coordinate personal and professional commitments within the Founder's schedule Operations & Project Support As trust and context build, responsibilities may expand to include: Supporting operational processes and documentation

Coordinating with fund administrators, finance teams, and external advisors

Supporting LP meetings, events, and related materials

Assisting with light project management, including PR coordination and internal workflows

Acting as an execution partner to the internal operations lead Qualifications Must-Have Native or near-native English fluency, both written and spoken

Experience supporting senior executives, founders, investors, or other high-level professionals

Exceptional organizational skills and attention to detail

Strong professional polish, discretion, and business judgment

Ability to work effectively with ambiguity, shifting priorities, and limited direction

Calm and composed under pressure

Proactive mindset with the ability to anticipate needs and take initiative

Excellent written and verbal communication skills Strong Plus Experience in finance, private equity, venture capital, fintech, or professional services

Exposure to investor relations or LP communications

Experience coordinating with external vendors, advisors, or other stakeholders

Interest in growing into broader operations and project management responsibilities What Success Looks Like The ideal candidate becomes a trusted extension of the Founder—anticipating needs, protecting time, maintaining a high standard of communication, and ensuring important details and commitments are handled without constant oversight. This is an opportunity for an experienced Executive Assistant who wants to grow beyond traditional EA responsibilities and become a key part of a scaling investment firm.

Apply here: https://operationsarmy.com/application