HR Assistant with focus on invoicing and onboarding
Scope of Work Summary
The HR Assistant plays a key operational role in supporting the financial and HR functions that drive the success of the agency. This position has primary responsibility for billing, invoicing, accounts receivable, payroll processing, and core HR administration, including onboarding and completion of employee and candidate files.
Under the direction of the HR Manager, the HR Assistant supports the long-term, temporary, staffing, and recruiting teams by ensuring accurate financial transactions, timely collections, compliant payroll, and thorough onboarding documentation.
Additional Details
There is 1 opening. This is all Eastern Time (New York): Monday - Friday: 7am - 3:30pm
These hours may get slightly shifted by 60 minutes earlier or later.
Specific training on our HR Assistant processes will be provided.
Training is paid, though the schedule may vary for training.
We give Time Away and annual engagement raises.
Key Responsibilities
Coordinate and track all new hires through the full onboarding and orientation process
Complete and audit new hire files to ensure all required documentation is accurate and complete
Manage onboarding checklists in KEAP and follow up on outstanding items
Initiate, monitor, and reconcile background checks and related billing
Proactively follow up with candidates and new hires to ensure timely receipt of all required documents
Create and process all direct and corporate invoices; cross-train as backup for invoicing functions
Record and reconcile payments for direct placements and services
Compile, review, and submit reimbursement requests
Maintain clear and precise documentation in company database software
Perform ongoing database management in EngineHire and KEAP to ensure data accuracy and completeness
Provide administrative and project support to the HR Manager as needed
Cross-train to provide coverage during team member absences
Uphold and model the company’s mission, values, and service standards
Duration: More than 6 months More than 30 hours per week Hourly Range: $7.50 - $8.00
Submit answers with proposal to the following:
Describe your experience with reviewing data, auditing and updating numbers/invoices.
Describe your experience with standard human resources tasks such as onboarding and tracking compliance.
