Licensing Coordinator
About the position
Hot Topic is seeking a motivated and detail-oriented Licensing Coordinator to join their Licensing Team. This role provides crucial administrative support to the in-house licensing team, facilitating communication between internal departments and external licensing partners. The position operates on a hybrid schedule, requiring three days a week at the HQ in the City of Industry, CA.
Responsibilities
- Oversee all aspects of the licensed product process from concept to distribution for multiple licenses
- Photograph and ship samples
- Track compliance and adherence to all contractual requirements with the Licensing Specialist
- Monitor contract status from negotiation through execution
- Coordinate and maintain accuracy of product tracking sheets, licensor submission portals, royalty reports, sales reports and SKU set up
- Main contact for internal communication regarding contractual rights and obligations
- Attend internal and external meetings, and respond to follow ups as needed
- Serve as the point person for licensor requests, and work closely to communicate key issues and resolve potential issues
- Performs other duties as assigned
Requirements
- Bachelor’s degree preferred or relevant experience
- Licensing understanding a plus
- Heavy data entry familiarity
- Must have strong attention to detail for compliance and audit purposes
- High level of organization and ability to manage multiple projects with various deadlines
- Excellent time management skills to help successfully prioritize and complete projects on time
- Strong follow-through
- Proven communication skills; must be articulate and professional both in written and verbal forms
- Ability to work proactively, independently and reliably under tight timeframes in a fast-paced environment
