Part-Time Remote E A / Operations Coordinator for Boutique Wedding Venue

Core Responsibilities • Support the owner of a boutique wedding venue and hospitality business with ongoing executive, administrative, and operations support • Help manage inbox flow, scheduling, reminders, and follow-ups • Draft and organize client-facing emails, especially wedding inquiry and sales-related communication • Learn and match our brand voice, which is warm, polished, personal, clear, and lightly charismatic • Keep projects organized in Asana, including tasks, deadlines, owners, and next steps • Help maintain and improve our CRM, currently Pipedrive • Organize Google Drive files, internal documents, templates, and shared resources • Turn existing workflows into clear SOPs, checklists, and repeatable systems • Track open projects and follow up with team members to help create accountability • Help the owner delegate more effectively and stay focused on creative direction, sales strategy, and big-picture growth Qualifications/Skills • Excellent written communication skills with the ability to write in a specific brand voice • Strong organizational skills and comfort creating structure in a fast-moving small business • Experience supporting a founder, business owner, executive, or small team • Comfortable with project management tools such as Asana or similar • Comfortable with CRM tools such as Pipedrive, or similar • Proficient with Google Workspace, including Gmail, Google Drive, Docs, and Sheets • Strong follow-through and ability to manage open loops without constant reminders • Good judgment, discretion, and comfort handling client and business information • Ability to turn messy notes, ideas, or processes into clear next steps • Experience in hospitality, events, weddings, design, creative businesses, or high-touch client service is a plus, but not required • Experience in social media and or marketing is a plus, but not required • AI/ChatGPT familiarity is a plus, especially for organizing, drafting, and streamlining admin work Company Benefits/Perks • Flexible, remote, part-time role with consistent ongoing work • Opportunity to work closely with the owner of a creative, design-forward hospitality business • Meaningful role with room to grow as systems and responsibilities develop • Mix of strategic and practical work, not just repetitive admin tasks • Collaborative, small-business environment where good ideas are valued • Opportunity to help shape systems, workflows, and internal structure from the ground up • Flexible schedule, with availability during regular business hours preferred • Potential to grow into a larger operations, client experience, or founder-support role over time

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