The Process and Compliance Lead for Talent Acquisition is responsible for ensuring that all recruitment processes, hiring activities, and vendor engagements comply with internal policies, regulatory requirements, and client-specific compliance standards. This role plays a critical part in safeguarding the integrity of the hiring lifecycle by conducting audits, monitoring risks, and ensuring adherence to contractual and regulatory obligations.

Key Responsibilities

TA Process Management

• Develop, implement, and maintain Talent Acquisition policies, standard operating procedures, process maps, templates, and control mechanisms.
• Standardize recruitment practices across teams, projects, locations, and employment arrangements.
• Ensure compliance with approved workflows, service-level agreements, authorization requirements, and segregation of duties.
• Monitor the recruitment process and identify areas for improvement.
• Maintain a repository of business processes, workflows, and policies, ensuring version control and accessibility.

• Oversee TA compliance with applicable employment, anti-discrimination, data privacy, records-management, and regulatory requirements.
• Work with Legal, Data Privacy, and HR to ensure recruitment processes meet legal and company requirements.
• Review job postings, application forms, consent forms, offer templates, assessment practices, and candidate communications for compliance.
• Monitor regulatory developments and assess their impact on recruitment policies and practices.
• Ensure appropriate controls are applied to employees, independent contractors, agency personnel, and foreign-national hires.
• Escalate matters requiring legal interpretation to authorized Legal or Data Privacy representatives.
• Ensure recruitment SOPs to align with regulations and client expectations.
• Support client audits and due diligence requests related to hiring practices.
• Validate hiring workflows meet client standards prior to onboarding.
• Monitor third-party vendors to ensure compliance with internal and client requirements.

• Develop and implement a risk-based TA compliance audit program.
• Conduct periodic reviews of candidate records, hiring decisions, assessments, approvals, offers, and pre-employment documentation.
• Maintain the TA compliance risk register, audit tracker, and corrective and preventive action plan.
• Lead the preparation of recruitment records and evidence for internal, external, client, and regulatory audits.
• Investigate process deviations, identify root causes, and implement preventive controls.
• Conduct audits of end-to-end recruitment processes to ensure compliance with company policies, labor laws, and client-defined hiring requirements.
• Review recruitment documentation such as offer letters, contracts, background checks, and onboarding records for accuracy and compliance.
• Identify compliance risks related to recruitment, data privacy, vendor management, and SLA adherence.
• Recommend and implement mitigation strategies to minimize risks.
• Prepare and present reports on audit findings, risks, and corrective actions.
• Track compliance KPIs and audit outcomes.

• Ensure that candidate information is collected, accessed, processed, stored, retained, and disposed of in accordance with company requirements.
• Monitor access controls and the appropriate handling of confidential candidate information.
• Ensure that required privacy notices, consent forms, and authorizations are in place.
• Establish recruitment record-retention and document-control procedures.
• Coordinate with IT, Data Privacy, and system owners to address data-security and system-access concerns.

• Serve as the primary TA contact for recruitment process governance and compliance matters.
• Provide guidance to recruiters, coordinators, hiring managers, and recruitment partners.
• Conduct training on recruitment policies and processes.
• Coordinate corrective actions across Talent Acquisition, HR, Legal, Data Privacy, IT, Operations, and other teams.
• Promote a culture of accountability, ethical recruitment, consistency, and continuous improvement.

• Bachelor’s degree in Human Resources, Psychology, Business Administration, Legal Management, Industrial Engineering, or a related field.
• At least five years of relevant experience in Talent Acquisition, recruitment operations, HR compliance, quality assurance, audit, risk management, or process improvement.
• At least two years of experience leading projects, processes, or team members is preferred.
• Strong knowledge of end-to-end recruitment processes, documentation standards, and control requirements.
• Working knowledge of Philippine employment and data privacy requirements; exposure to global recruitment compliance is an advantage.
• Experience supporting internal, client, regulatory, or certification audits.
• Experience developing policies, standard operating procedures, process maps, and compliance reports.
• Proficiency in applicant tracking systems, HR systems, spreadsheets, dashboards, and reporting tools.
• Compliance, data privacy, quality management, Lean Six Sigma, or internal audit certification is an advantage.