Virtual Assistant (Executive Operations & Project Management)
PLEASE CAREFULLY READ ALL THE DETAILS BEFORE APPLYING*
Job Title:
- Virtual Assistant (Executive Operations & Project Management)
Work Type:
- Remote/WFH
- Full-time
- Long-term opportunity with growth potential
Start Date: TBD
Right Hand to CEO
We are looking for a highly capable, proactive, and tech-savvy Virtual Assistant to serve as a strategic support partner to the CEO. This role is ideal for someone who thrives in fast-paced environments, is extremely organized, detail-oriented, and capable of managing both operational and creative responsibilities.This is not an entry-level admin role — we are looking for someone who can think critically, improve systems, and help drive execution across multiple areas of the business.
Key Responsibilities
● Build and manage spreadsheets, trackers, dashboards, and proformas● Support project management across multiple departments and initiatives
● Create and maintain SOPs, workflows, and operational documentation
● Assist with operational efficiency and process improvement
● Coordinate priorities, timelines, and follow-ups on key projects
● Provide executive support and help manage CEO communication/tasks
● Create light graphic design assets for presentations, internal documents, or marketing support
● Help organize systems, files, and digital tools
● Identify bottlenecks and proactively solve problems before they escalate
● Support implementation and optimization of tech platforms and automations
Qualifications
● Strong spreadsheet and analytical skills (Google Sheets / Excel)● Experience building reports, trackers, or financial/project proformas
● Strong project management and organizational experience
● Operations or SOP/process-building background preferred
● Tech savvy and quick to learn new platforms/tools
● Experience with project management software (ClickUp, Asana, Monday, etc.)
● Basic to intermediate graphic design skills (Canva, Adobe, etc.)
● Excellent written communication and attention to detail
● Highly proactive, resourceful, and dependable
● Ability to manage multiple priorities with minimal oversight
Ideal Candidate
● Thinks like an operator, not just an assistant● Extremely organized and execution-focused
● Comfortable working directly with leadership
● Anticipates needs and takes initiative
● Able to bring structure to chaos
● Strong problem solver with a “figure it out” mentality
Why Work with Gabtech Global, LLC?
At Gabtech Global, we are committed to supporting our consultants and creating an environment where people can grow and succeed.
We uphold our core values:
- EXTRA MILE: We do more than what’s expected of us.
- RELIABLE: We do what we say we’ll do. No follow-ups are needed.
- TEAM PLAYER: We collaborate with each other to achieve our goals.
- GENUINE CARE: We do what we do because we want to, not because we have to.
- HUNGRY TO LEARN: We strive to be better every day.
